NOTICE OF ANNUAL GENERAL MEETING

The 67th Annual General Meeting of the Papua New Guinea Association of Australia, Incorporated, will be held in Sydney on Sunday, 29 April 2018 in the Boronia Room at the Hornsby RSL Club, 4 High Street, Hornsby, NSW commencing at 11:30 am.

A light luncheon has been arranged starting at approximately 1:00 pm.

AGENDA 

1. Members present and apologies.
2. Confirmation of the Minutes of the 66th AGM (included in the September 2017 Una Voce – pages 11 & 12)
3. Business arising from the Minutes
4. President’s Report
5. Treasurer’s Report
6. Receipt and Adoption of the Audited Financial Statements for the year ended 31 December 2017
7. Appointment of Honorary Auditor (Refer Rule 37 of the Constitution). Mr. Phil Williams, offers himself for re-election
8. General discussion 

AGM Luncheon Details

The AGM should not take long and there will be plenty of time for mingling.

Members, their families and friends are all welcome – but please let us know if you wish to come to the luncheon by either:

• completing the booking form and payment details on the yellow ‘Treasurer’s Corner’ insert and returning it by Thursday, 19 April 2018; or
• by direct credit to the PNGAA bank account, BSB 062 009 Account No. 0090 7724. Please include your membership number. including your surname, member number (if known) and the code ‘AGM’ in the transaction description – and followed up with a confirming email to: admin@pngaa.net as the full transaction details do not always show up on our bank statement; or
• by credit or debit card via our website www.pngaa.org
• Payment form Treasurers Corner Q1 2018 – Draft

The cost of $40.00 per person does not include liquor or soft drinks but these will be available from a cash-only bar.  Payment needs to be made by 19 April please.

There is free on-site parking available to those driving – entrance via Ashley Street at the rear of the Club.  The train station is nearby; public transport information Ph: 13 15 00.

Cancellations advised by Friday, 20 April 2018 will secure a full refund. This is the date we need to inform the Club of final numbers – after this date the Association must pay for those unable to attend.

The Objects for which the Association is primarily established are:

1. a) to strengthen the civil relationship between the peoples of Australia and Papua New Guinea;
2. b) to foster and encourage contact and friendship with Papua New Guineans and promote friendly Association among members;
3. c) to foster and maintain an interest in contemporary and historical events in Papua New Guinea;
4. d) to provide appropriate financial, material or intellectual assistance to projects of benefit to Papua New Guinea as an Association individually or in conjunction with other agencies;
5. e) to publish journals, magazines, newsletters, websites, books and other media to inform and educate people about Papua New Guinea and to provide a means of communication among members of the Association and others;
6. f) to encourage the preservation of documents, historical and cultural material related to Papua New Guinea; including the production and recording of oral and written histories; and
7. g) to safeguard and foster the retirement conditions of superannuated members of the former services in Papua New Guinea.

In pursuance of these Objects, the Association:

1. a) will not be involved in, nor engage in partisan politics; however this does not prohibit the Association from engaging with members of parliament or public servants in pursuit of its objects; and
2. b) may raise funds for its approved projects.

In so far as the original Association was formed to safeguard and foster the retirement conditions of superannuated members of the former services, including conditions applicable to their widows and dependents, the Association shall continue to represent such members, their widows and dependents in all superannuation matters appropriate to their prior service in the former services.